This is a
list of general information and guidelines for all Booth Vendors
for 2010.
YOU MUST HAVE SIGNED CONTRACT, RELEASE FORM, INVENTORY LIST AND
BOOTH FEES
RETURNED BY THE DATE DESIGNATED ON YOUR APPLICATION FORM FOR THOSE THAT ATTENDED THE FESTIVAL
IN 2009.
If the contract,
photo of booth layout and payment has not been returned by the
date referenced in your contract, your particular product(s),
etc. will be given to the next vendor on our mailing list.
The festival reserves the right to limit the number of vendors
selling particular products and / or food items. Vendors
with similar items will be limited to ensure variety and undue
competition. Your vendor fee will be based on space needs
and number of main food items sold. A booth space may only
sell on main food item, unless you pay for multiple main food
items. |
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New for 2010 - guidelines for food handling at temporty
events |
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| 1 |
Each physically
separated stand or booth requires a current Food Safety Certificate
issued by the State of Texas. |
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| 2 |
Ice used for
consumption must be from an approved source. Ice shall be held
in bags until used and dispensed properly. |
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| 3 |
Food contact
surfaces of equipment shall be protected from contamination. |
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| 4 |
Provide only
single-service articles for customer's use. |
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| 5 |
Provide portable
water for cleaning and sanitizing utensils. Provide a heating
facility capable of producing hot water. Use three (3)
containers (plastic buckets, plastic food container, etc.) for
WASHING, RINSING, AND SANITIZING. The wash bucket/container
will have soap and water; the rinse bucket/container will have clean
water and the sanitiize bucket/container will have water and
sanitizer. |
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| 6 |
Do not store any
food in contact with water / undrained ice. |
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| 7 |
Dispose of all
liquid and solid waste properly - not at your booth site. |
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| 8 |
Provide cleanable
floors in Booth Area and service areas - (light wood, tarp, card
board, etc. |
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| 9 |
Provide a ceiling
in food preparation and service areas (wood, canvas or other
material that protects the interior of the establishment from the
weather and other agents.) |
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Check
in and set-up |
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Must
use the Marion St. gate only. |
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All
booth spaces will be assigned. |
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All
booths must be moved in by 3:30 p.m. and set up by 4:00 p.m. on
July 29, 2010. |
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Late arrivals
must drop ff supplies at Marion Gate and carry their supplies in. NO VEHICLES! |
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booth spaces are not guaranteed. |
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Report
to the Pavilion for your booth location. |
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All
Vendor vehicles, without a parking sticker, must be removed from
inside the festival grounds by 4:00 p.m., Thursday & Friday, and 7:30
a.m. on Saturday. All vehicles must be properly parked in
designated parking areas, not pulled up next to your booth spaces. cars without appropriate parking stickers -
may be towed! |
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Check
in Dates & Times |
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Wednesday,
July 28th, 2010 |
1:00
p.m. - 7:00 p.m. |
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Thursday,
July 29th, 2010 |
8:00
a.m. - 3:30 p.m. |
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Please note: Security will not be provided until 5:00 p.m. on Thursday,
July 29th. |
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PLEASE
NOTE |
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The carnival will be allowed to sell the following items in the
carnival area: Hot Dogs, Corn Dogs, Hamburgers, Sausage on a
Stick, Funnel Cakes, and carbonated beverages. The carnival
also has exclusive rights to sell cotton candy, candy apples,
regular popcorn and regular snow cones. |
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Festival Location |
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Clute Municipal
Park - Located at 100 Parkview Drive, Clute, Texas 77531. The
Marion Street Entrance for Vendors is located at 352 W. Marion St.,
Clute, Texas 77531. This is an outdoor show, all booths will
be located on grass or sand in the park. |
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Festival Hours |
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Thursday, July
29, 2010 |
Gates Open at
5:00 p.m. and close at midnight |
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Friday July 30,
2010
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Gates Open at
5:00 p.m. and close at midnight |
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Saturday, July
31, 2010 |
Gates Open at
9:00 a.m. and close at 1:00 a.m. on Sunday August 1, 2010 |
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Mandatory Vendors Meeting |
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One Vendor Representative is required to attend a meeting under the
pavilion on Thursday, July 29th at 4:00 p.m. The purpose of this
meeting is go over necessary guidelines, and to answer any questions
you may have. |
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Booth Services |
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1 |
Power provided will be (1) duplex plug, 110-volt outlet of 20 amp
capacity per Booth Space..
*Please note: If your
electrical requirements exceed the above, you must use propane.
External generators will be allowed ONLY upon
approval from the SWAT Team. You must receive approval by the SWAT
Team before your booth application will be accepted. Propane is encouraged, if you are compatible. |
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2 |
There is no parking inside the festival grounds for trailers. NO
EXCEPTIONS! |
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3 |
Vendor Parking Passes will be sold to the first 50 paid booths.
Passes are $30.00 for the 3 days. These vehicles will be allowed to
park inside the festival grounds, but will not be allowed to drive
to the booth until 12:30 a.m. on Friday and Saturday, and 1:30 a.m.
on Sunday. Vendors will be allowed to park on the east and south
side of the park. This parking pass will not allow vendors to enter
and exit the festival grounds during operating hours. Only one
parking pass will be sold to each vendor. NO
EXCEPTIONS! Parking passes will be issued at Check-In. Passes
will NOT be mailed. All other parking is outside the festival
grounds. Enter only through Marion Gate. ANY VEHICLE PARKED
INSIDE THE GROUNDS OF THE FESTIVAL, WHICH IS NOT PROPERLY PARKED AND
/ OR DOES NOT HAVE A CURRENT PASS - MAY BE TOWED AT THE OWNER'S
EXPENSE - WITH NO FURTHER NOTICE. |
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4 |
Security will be provided by the festival from 5:00 p.m. Thursday,
July 29th, through 8:00 a.m. on Sunday August 1st. However, the
festival is not responsible for your booth or it’s contents. |
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5 |
Vendor Armbands will be provided to (4) workers per booth.
Additional armbands may be purchased for $15.00/ armband before the
festival with a limit of 4 additional armbands. At the time of
check-in, vendors will be issued worker armbands. NO
ARMBANDS WILL BE MAILED.
*Please note: Armbands must be worn properly, meaning
that they cannot be slipped over your wrist, no tape, etc. Armbands
can not be passed from worker to worker. All improperly worm
armbands will be taken up at the admission gate and the person will
be denied entry. |
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6 |
Solicitation on the festival grounds will only be allowed for valid
vendors. Outside solicitation will not be allowed and will result in
removal from the Festival Grounds. All sales must take place within
your vendor booth space, unless you have received prior approval. |
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7 |
No Vehicles will be allowed at your booth unless they are part of
your display / booth. The vehicle must remain at said site during festival
hours.
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Booth Requirements |
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1 |
2 lb. ABC (Multi-Purpose) Fire Extinguisher |
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2 |
Food Booths must comply with current guidelines for food handling
and have a current Texas Food Safety Certificate. (See
attached City of Clute Code Enforcement Dept. Guidelines for Food
Handling at Temporary Events.) |
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3 |
Signage – Stenciled or professionally painted. |
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4 |
IMPORTANT: Only heavy duty, 100
ft, #12 extension cords, (grounded plugs) are allowed to be used.
If you do not have this type of extension cord, you will not be
allowed to plug in. These extension cords will be available
for purchase from the festival electrician. Please identify your
cord by marking or tagging it at the male end of the plug.
THIS REQUIREMENT WILL BE STRICTLY ADHERED TO! |
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5 |
Must COMPLETELY fit inside your booth area. |
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6 |
Each booth is individually responsible for sales tax requirements. |
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7 |
Health permit through the City Code Enforcement
office for all food booths
($20.00 per booth). |
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8 |
Please dispose of
your own trash by using the dumpsters, which are located in the back
and front of the park. DO NOT
use trash barrels which are provided for festival patrons. |
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9 |
All workers must have an armband or pay daily admission fees in
order the come through the gates. |
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PLEASE NOTE: ARMBANDS ARE NOT TRANSFERABLE TO ANYONE ELSE!
NO EXCEPTIONS! |
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Important
Information |
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1 |
Only a limited number of designated vendors may sell sand art or do
any type of face painting. |
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2 |
Only a limited number of designated vendors may sell lemonade,
carbonated drinks and frozen drinks. This means any type of lemonade
or carbonated drinks. Contracts will be clearly marked if you
have the exclusive right to sell lemonade or carbonated drinks.
Only a limited number of Vendors can sell "light up" toys and
miscellaneous "light up" items. These exclusive booth spaces will be awarded by the GTMF Executive
SWAT Team members. |
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3 |
Any item that is for personal use must be out of sight of
customers!! |
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4 |
Items not allowed in booth include but are not limited to:
Throwing stars, martial arts weapons, brass knuckles, roach clips,
snap’n pops, knives of any sort, drug paraphernalia of any kind,
crazy string, counterfeit merchandise, water weenies or potato guns
will not be tolerated. If any item is questionable, please contact
the Great Texas Mosquito Festival at (979) 265-8392 or (800)
371-2971. The Great Texas Mosquito Festival does reserve the right
to limit or restrict the sale of certain items.
Replenishment of stock is the sole responsibility of the vendor
and should be done before gate closing as listed below.
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Thursday & Friday |
Gates
Open 8:30 a.m. |
Gates
Close 3:30
p.m. |
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Saturday |
Gates
Open 6:00 a.m |
Gates
Close 7:30 a.m. |
All vendors must use the Marion Street gate only! All vehicles,
without a parking pass, must be removed from the festival grounds by
3:30 p.m. Thursday and Friday and 7:30 a.m. on Saturday. Any
vendor found in violation will result in removal of booth from
festival grounds at committee discretion.
If you need to
replenish your stock during the Festival hours, you may drive inside
the Marion Street gate and drop off your supplies behind the ticket
booth in the assigned area. Immediately remove the vehicle
before taking the supplies to your booth. We are not
responsible for your supplies. There will be NO EXCEPTIONS!
You may not take your vehicle to your booth during the festival
hours. Vehicles without a parking pass are not allowed
to park inside the festival grounds. SEE ITEM 3 UNDER BOOTH
SERVICES. |
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5 |
No beer cans, bottles, liquor or wine bottles are allowed on the
festival grounds. Any vendor found in violation will be shut down
immediately and the booth will be removed from the festival grounds
at the close of the festival evening on which the violation has
occurred! |
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6 |
Booth clean up is the sole responsibility of the vendor. Each
vendor must properly dispose of their trash in the
dumpsters located at
the front and rear of the grounds on a daily basis. Trash barrels
located throughout the park grounds are for festival patrons and are
not for vendor trash. Festival clean-up crews are not
responsible for disposing of vendor trash. If it is determined
that you used any undesignated trashcans and / or left any litter in
your booth space you will not be sent a contract for the following
festival year. All booth litter must be removed from
the Festival Grounds no later than 1:00 p.m. Sunday August 1, 2010.
Any items left will be disposed of. Security is not provided
after 8:00 a.m. on August 1, 2010.. |
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7 |
DECISIONS OF THE FESTIVAL COMMITTEE ARE FINAL!! |
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Notice |
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All vendors are
responsible for this information. By signing your application,
you are indicating you have read and agree to all rules and
regulations set forth in this document..
There will be no excuses, exceptions or
refunds to those that do not follow these rules. |
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